SBCA Document Repository

Documents

Master Declaration, CC&R's, Bylaws, Articles of Incorporation, Architectural Design Standards, Enforcement Policy, Bay Club Rules, Revised Code of Washington (RCW), etc.

ARC Standards, Guides & Forms

Enforcement Policy

-- Title: THE SOUTH BAY COMMUNITY ASSOCIATION ENFORCEMENT POLICY WITH FINE & FEE SCHEDULE
-- Dated: March 8, 2019
-- Approved: BOD Minutes March 8, 2019
-- Link: 1-Enforcement-Policy_-Final_APPROVED.php

Design Standards

-- Title: South Bay Community Association Design Standards
-- Revision 6.5, Nov 4, 2020
-- Approved: BOD Minutes Nov 13, 2020
-- Link: 2-Design-Standards-Rev-6.5_-2020_11_04.pdf

ARC Application, Review, and Guidelines

-- Title: APPLICATION AND REVIEW PROCEDURES SBCA Architectural Review Committee (SBCA-ARC) Guidelines for Homeowners
-- Revision 6.5, Nov 4, 2020
-- Approved:
-- Link: 3-SBCA-ARC-Application-Guidelines-for-Homeowners-2020_11_04.pdf

Examples that don't Require Approval

-- Title: Appendix A: Examples of Projects that don't require SBCA-ARC Approval (sic)
-- Date: April 12, 2019
-- Approved:
-- Link: 4-Appendix-A-12-Apr-2019-Examples-of-projects-that-Do-and-Dont-require-SBCA-ARC-approv.pdf

Building Maintenace & Repair

-- Title: BUILDING MAINTENANCE/REPAIR APPLICATION
-- Date:
-- Approved:
-- Note: Needs review
-- Link: 5-Building-Maintenance-Repair-2020_11_04.pdf

Building Application Form

-- Title: BUILDING CONSTRUCTION/MODIFICATION APPLICATION
-- Date: Nov 4, 2020
-- Approved:
-- Link: 6-Construction-Modification-2020_11_04.pdf

Landscape Application Form

-- Title: LANDSCAPE APPLICATION
-- Date: Nov 4, 2020
-- Approved:
-- Link: 7-Landscape-Application-2020_11_04.pdf

Village-ARC Checklist

-- Title: Village-ARC Checklist
-- Date: Aug 21, 2020
-- Approved:
-- Link: 8-Village-ARC-Checklist-2020_11_04.pdf

Time Extension Form

-- Title: REQUEST FOR A TIME EXTENSION OF AN APPROVED PROJECT
-- Date: Sep 8, 2017
-- Approved:
-- Link: 9-Time_Extension.pdf

Complaint Form

-- Title: SBCA Complaint Form
-- Date: April 2, 2019
-- Approved:
-- Link: 10-Complaint_Form.pdf

Direct Link to this section: https://sbca.io/www/index.php?sec=arcstds

Bay Club Documents

Governing Documents

Rules & Charters

Woodshop Documents

Minutes and Statements

Minutes, Agenda, Statements and various periodic documents of the Board, the Committees and the General Meetings

Activities Committee

Annual General Meetings

Architectural Review Committee (ARC)

Agenda & Shared Documents

SBCA_2021-10-21_ARC-SpecialMeetingAgenda.pdf

2021 Minutes

SBCA_2021-01-15_ARC-Cancelled.pdf SBCA_2021-02-19_ARC-Minutes.pdf SBCA_2021-03-19_ARC-Minutes.pdf SBCA_2021-04-16_ARC-Minutes.pdf SBCA_2021-05-21_ARC-Minutes.pdf SBCA_2021-06-18_ARC-Minutes.pdf SBCA_2021-07-16_ARC-Minutes-Rev-1.pdf SBCA_2021-08-20_ARC-Minutes-Draft.pdf SBCA_2021-09-17_ARC-Minutes.pdf SBCA_2021-10-15_ARC-Minutes.pdf

2020 Minutes

2020-1-17_SBCA_ARC_Minutes.pdf 2020-10-16_SBCA_ARC_Minutes.pdf 2020-11-20_SBCA_ARC_Minutes.pdf 2020-12-21_SBCA_ARC_Minutes.pdf 2020-2-21_SBCA_ARC_Minutes.pdf 2020-3-20_SBCA_ARC_Minutes.pdf 2020-4-17_SBCA_ARC_Minutes-1.pdf 2020-5-15_SBCA_ARC_Minutes.pdf 2020-6-19_SBCA_ARC_Minutes.pdf 2020-7-17_SBCA_ARC_Minutes.pdf 2020-7-3_SBCA_ARC_SPL_Minutes.pdf 2020-8-21_SBCA_ARC_Minutes.pdf

2019 Minutes

2019-1-18_SBCA_ARC_Minutes.pdf 2019-10-18_SBCA_ARC_Minutes.pdf 2019-11-15_SBCA_ARC_Minutes.pdf 2019-12-20_SBCA_ARC_Minutes.pdf 2019-2-15_SBCA_ARC_Minutes-1.pdf 2019-3-15_SBCA_ARC_Minutes.pdf 2019-4-19_SBCA_ARC_Minutes.pdf 2019-5-17_SBCA_ARC_Minutes.pdf 2019-6-21_SBCA_ARC_Minutes.pdf 2019-7-19_SBCA_ARC_Minutes.pdf 2019-8-16_SBCA_ARC_Minutes.pdf 2019-9-20_SBCA_ARC_Minutes-1.pdf

2018 Minutes

2018-10-19_SBCA_ARC_Minutes.pdf 2018-11-16_SBCA_ARC_Minutes.pdf 2018-12-21_SBCA_ARC_Minutes-1.pdf 2018-7-20_SBCA_ARC_Minutes.pdf 2018-8-17_SBCA_ARC_Minutes.pdf APR-2018-MINUTES-ARC.pdf FEB-2018-MINUTES-ARC.pdf JAN-2018-NoMeeting-ARC.pdf JUNE-2018-MINUTES-ARC.pdf MAR-2018-MINUTES-ARC.pdf MAY-2018-MINUTES-ARC.pdf

2017 Minutes

AUG-2017-MINUTES-ARC.pdf DEC-2017-NoMeeting-ARC.pdf JUL-2017-MINUTES-ARC.pdf NOV-2017-MINUTES-ARC.pdf OCT-2017-MINUTES-ARC.pdf SEP-2017-MINUTES-ARC.pdf

Direct Link to this section: https://sbca.io/www/index.php?sec=arc

Board of Directors

Agenda & Shared Documents

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2021 Minutes

2021-01-08_SBCA_BOD_MEETING_MINUTES.pdf 2021-01-18_SPECIAL_SBCA_BOD_MEETING_MINUTES.pdf 2021-02-15_SBCA_BOD_MEETING_MINUTES.pdf 2021-03-01_SPECIAL_SBCA_BOD_MEETING_MINUTES.pdf 2021-03-15_SBCA_BOD_MEETING_MINUTES_DRAFT.pdf 2021-03-24_SPECIAL_SBCA_BOD_MEETING_MINUTES_FINAL.pdf 2021-04-12_SBCA_BOD_MEETING_MINUTES.pdf 2021-04-21_SPECIAL_SBCA_BOD_MEETING_MINUTES_FINAL_Rev-1.pdf SBCA_2021-04-21_SPL-Minutes-Rev-1.pdf SBCA_2021-05-13_BOD-Minutes-Rev-3.pdf SBCA_2021-05-19_BOD-Spl-Minutes-Rev-1.pdf SBCA_2021-06-03_BOD-Spl-Minutes-Rev-1.pdf SBCA_2021-06-10_BOD-Minutes-Rev-2.pdf SBCA_2021-06-24_BOD-Spl-Minutes-Rev-1.pdf SBCA_2021-07-02_BOD-Spl-Minutes-Rev-2.pdf SBCA_2021-07-08_BOD-Minutes-Rev-2.pdf SBCA_2021-07-26_BOD-Spl-Minutes.pdf SBCA_2021-07-28_BOD-Spcl-Minutes.pdf SBCA_2021-08-12_BOD-Minutes-Rev-3.pdf SBCA_2021-09-09_BOD-Minutes-913.pdf SBCA_2021-09-30_BOD-Spcl-Minutes-Rev-1.pdf SBCA_2021-10-14_BOD-Minutes.pdf

2020 Minutes

2020-01-10_SBCA-Minutes.pdf 2020-02-06_SBCA_Minutes.pdf 2020-02-07_SPECIAL_SBCA_Minutes.pdf 2020-02-10_SPECIAL_SBCA_Minutes.pdf 2020-02-14_Minutes-Cancelled.pdf 2020-03-13_SBCA_Minutes.pdf 2020-03-16_SPECIAL_SBCA_Minutes.pdf 2020-03-19_SPECIAL_SBCA_Minutes.pdf 2020-03-23_SPECIAL_SBCA_Minutes.pdf 2020-03-30_SPECIAL_SBCA_Minutes.pdf 2020-04-06_SPECIAL_SBCA_Minutes.pdf 2020-04-10_SBCA_Minutes.pdf 2020-04-20_SBCA_Special_Minutes.pdf 2020-05-08_SBCA_Minutes.pdf 2020-05-19_SPECIAL_SBCA_Minutes.pdf 2020-05-20_Special_SBCA_Minutes.pdf 2020-05-27_Special_SBCA_Minutes.pdf 2020-06-03_SPECIAL_SBCA_Minutes.pdf 2020-06-12_SBCA_Minutes.pdf 2020-07-10_SBCA_Minutes.pdf 2020-07-23_SBCA_Minutes_SPCL.pdf 2020-07-31_SPECIAL_SBCA_Minutes.pdf 2020-08-14_SBCA_Minutes.pdf 2020-09-11_SBCA_Minutes.pdf 2020-09-22_SBCA_Special_Minutes.pdf 2020-10-09_SBCA_BOD_MEETING_MINUTES.pdf 2020-11-13_SBCA_BOD_MEETING_MINUTES.pdf 2020-12-11_SBCA_MINUTES.pdf 2020-1_10_SBCA-Minutes.pdf

2019 Minutes

2019-10_11_SBCA_Minutes-1.pdf 2019-10_14_SBCA_SPCLMinutes-1.pdf 2019-11_08_SBCA_Minutes.pdf 2019-11_15_SBCA_Minutes.pdf 2019-12_10_SBCA_Minutes_.pdf 2019-1_11_SBCA-Minutes.pdf 2019-2_8_SBCA-Minutes.pdf 2019-3_8_SBCA-Minutes.pdf 2019-4_12_SBCA-Minutes.pdf 2019-4_26_SBCA_SPCL_Minutes.pdf 2019-5_10_SBCA_Minutes.pdf 2019-5_29_SBCA_SPCLMinutes-1.pdf 2019-6_10_SBCA_SPCLMinutes-1.pdf 2019-6_14_SBCA_Minutes.pdf 2019-7_12_SBCA_Minutes.pdf 2019-8_9_SBCA_Minutes.pdf 2019-9_13_SBCA_Minutes.pdf

2018 Minutes

2018-1-12_SBCA-Minutes.pdf 2018-10-12_SBCA-Minutes.pdf 2018-11-9_SBCA-Minutes.pdf 2018-12-14_SBCA-Minutes.pdf 2018-12-20_SBCA-Minutes.pdf 2018-2-9_SBCA-Minutes.pdf 2018-3-21_SBCA-Minutes.pdf 2018-3-9_SBCA-Minutes.pdf 2018-4-13_SBCA-Minutes.pdf 2018-5-10_SBCA-Minutes.pdf 2018-6-8_SBCA-Minutes.pdf 2018-7-13_SBCA-Minutes.pdf 2018-8-10_SBCA-Minutes.pdf 2018-9-14_SBCA-Minutes.pdf

Direct Link to this section: https://sbca.io/www/index.php?sec=board

Communications Committee

Agenda & Shared Documents

   ---

2021 Minutes

SBCA_2021-02-01_Comm-Minutes.pdf SBCA_2021-03-01_Comm-Minutes.pdf SBCA_2021-04-05_Comm-Minutes.pdf SBCA_2021-05-03_Comm-Minutes-Rev-1.pdf SBCA_2021-06-07_Comm-Minutes.pdf SBCA_2021-07-05_Comm-Minutes-Rev-1.pdf SBCA_2021-08-03_Comm-Minutes-Rev-1.pdf SBCA_2021-08-23_Comm-Minutes.pdf SBCA_2021-10-04_Comm-Minutes.pdf

2020 Minutes

SBCA_2020-01-06_Comm-Minutes.pdf SBCA_2020-04-08_Comm-Minutes-Rev2.pdf SBCA_2020-04-08_Comm-Minutes.pdf SBCA_2020-05-06_Comm-Minutes-Cancelled.pdf SBCA_2020-06-10_Comm-Minutes.pdf SBCA_2020-06-25_Comm-Minutes.pdf SBCA_2020-08-03_Comm-Minutes.pdf SBCA_2020-08-31_Comm-Minutes.pdf SBCA_2020-09-28_Comm-Canceled.pdf SBCA_2020-11-02_Comm-Minutes.pdf SBCA_2020-11-30_Comm-Minutes.pdf SBCA_2020-12-28_Comm-Minutes.pdf

2019 Minutes

SBCA_2019-03-04_Comm-Minutes.pdf SBCA_2019-05-13_Comm-Minutes.pdf SBCA_2019-08-05_Comm-Minutes.pdf SBCA_2019-09-09_Comm-Minutes.pdf SBCA_2019-10-07_Comm-Minutes.pdf SBCA_2019-11-04_Comm-Minutes.pdf SBCA_2019-12-09_Comm-Minutes.pdf

2018 Minutes

Communications-Minutes-01-30-18-1.pdf Communications-Minutes-02-28-18-1.pdf Communications-Minutes-03-26-18.pdf Communications-Minutes-04-30-18.pdf Communications-Minutes-06-11-18.pdf Communications-Minutes-06-18-18.pdf Communications-Minutes-07-11-18.pdf Communications-Minutes-08-28-18.pdf Communications-Minutes-09-25-18.pdf Communications-Minutes-10-23-18.pdf Communications-Minutes-11-29-18.pdf Communications-Minutes-12-18-18.pdf

2017 Minutes

Communication-minutes-11-2-17-1.pdf Communication-minutes-12-7-17-1.pdf Communication-minutes-8-22-17-1.pdf Communication-minutes-9-25-17-1.pdf

Direct Link to this section: https://sbca.io/www/index.php?sec=comm

Facilities Committee

Finance Committee

Health & Fitness Committee

HR Committee

Agenda & Shared Documents

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HR Documents

C.4.d.1_SBCA-Committee_HR_Complaint_Process.pdf C.4.d._SBCA_Committee_HR_Charter.pdf

Direct Link to this section: https://sbca.io/www/index.php?sec=hr

Villages

Supplemental Declarations of CC&Rs, Articles of Incorporation, and Amendments for some villages.

Villages

About

About the Repository

Current documents are provided here for your convenience. Older documents are available at
The Bay Club – 126 Spinnaker Place – Port Ludlow, WA 98365

Direct Link to this section: https://sbca.io/www/index.php?sec=about